Why Medicare Is Scrutinizing Portable X-Ray Providers (And How We Can Help)
When most people think about healthcare providers, they think of brilliant and accomplished white-collar professionals who help to meet some of society’s greatest needs.
But when federal agents look at the healthcare industry, they see criminal suspects instead. More to the point, they see people who might be overcharging the government (and therefore an opportunity to recoup taxpayers money always a political gold star for any government agent).
If you’re a healthcare professional yourself (or an executive in a healthcare company), the government’s attitude doesn’t exactly instill a lot of confidence.
Worried that you could make an innocent mistake that might be misrepresented as fraud? Or that you might provide an expensive service and then not get paid for it? You aren’t alone.
Over the last decade or so, healthcare fraud has become one of the federal government’s favorite areas of interest. And more recently, mobile or home health services have become especially appealing targets, including mobile radiology services companies (such as those providing mobile or at-home x-rays and other kinds of diagnostic imaging).
Below, we consider why the government is so interested in these cases, recent examples of their aggressive posture toward mobile x-ray providers, the penalties for fraud, and the strategies for intervention that we can pursue as experienced mobile radiology services fraud defense lawyers.
The Department of Justice Is Laser-Focused on Mobile X-Ray and Radiology Companies
The United States Department of Justice (DOJ) has made no secret of its suspicion toward mobile radiology service providers. Again and again, high-ranking officials have identified mobile health and imaging companies as a source of costly and rampant abuse, putting particular emphasis on mobile x-ray providers.
That means federal agents not only within the DOJ but also the CMS, its various contractors, and other federal agencies are going out of their way to carefully scrutinize incoming claims from mobile radiology providers.
The Office of Inspector General (OIC) at the Department of Health and Human Services (HHS) even issued an entire white paper on the matter in 2011, describing the problem of mobile radiology fraud in great detail. (Questionable Billing Patterns of Portable X-Ray Suppliers, see here.)
Therefore, the need for vigilant mobile radiology services fraud defense has never been more pronounced.
When Will Medicare Pay for Portable X-Rays?
For Medicare to cover portable x-ray services, federal regulations require that:
- The mobile x-ray be ordered by a licensed medical doctor (or doctor of osteopathy); and
- The beneficiary be under that doctor’s care for a specific medical condition; and
- The doctor must use the results of the portable x-ray for the purpose of managing the medical condition; and
- The doctor’s order must state the need for the portable services.
Medicare will pay the mobile radiology services provider separately for up to four components of the mobile service:
- Transporting the equipment to the beneficiary’s location Once per trip to a particular location. If the provider sees multiple patients at the same location in the same trip, the provider will still only be reimbursed for the transportation cost once for that trip.
- Setting up the equipment for use
- Administering the x-ray or imaging test
- Interpreting the results
The transportation and setup components account for the bulk of Medicare’s spending on portable x-ray services.
What Are the Red Flags of Mobile X-Ray Fraud?
In describing a 2011 analysis of mobile radiology services fraud, the OIG identified eight characteristics of questionable billing patterns that might lead the government to investigate a portable x-ray provider.
While the government may look to any number of other factors in the course of its ongoing audits and reviews, these eight red flags illustrate how rather innocuous claims characteristics many of them not inherently dishonest or unlawful on their own can lead to a full-fledged federal investigation:
- Portable services being ordered by non-physicians
- No recent contact between the beneficiary and the ordering provider
- Same-day services in multiple settings
- Billing for return trips
- High number of portable x-rays per beneficiary
- Beneficiary contact with multiple portable suppliers
- Beneficiary use of stationary x-ray services
- Beneficiary DME utilization
A $2 Million Alarm: How Poor Recordkeeping Cost One Mobile Radiology Company
In 2009, two Las Vegas-area radiologists reportedly entered into a $2 million settlement with the OIG, which had accused the providers of violating the False Claims Act.
Specifically, the OIG had alleged that the doctors billed Medicare for medical imaging tests that had not been ordered by a duly licensed physician or which otherwise failed to meet the federal guidelines for coverage (as outlined above).
But the doctors insisted that their own poor recordkeeping not fraud or deceptive intent was to blame.
Among other problems, the doctors said they:
- Did not keep records of every physician order for their services
- Did not fully document the services they provided
- Allowed other radiologists at the same facility to use their billing number when invoicing Medicare
“It looked as though I was doing this astronomical amount of business,” Dr. William L. Boren told Diagnostic Imaging at the time.
But he wasn’t. It didn’t matter. The feds had him on the hook for fraud.
“Clearly for us, recordkeeping is what got us killed,” Boren said. “At the time, we didn’t have an electronic system. That made it clearly impossible for us to do the things we wanted to do.”
“This could happen to anybody,” Boren said. “They’re going to find stuff in an inspection like this, no matter who you are. Referring docs have got to feel that vulnerability, just like everybody.”
How Can a Mobile Radiology Services Fraud Defense Lawyer Help?
Even if your billing records don’t seem to add up, fraud is not a foregone conclusion. To convict you of the criminal offense of fraud, the government will have to prove your intent beyond the shadow of a doubt.
Of course, in many cases, it’s money the government is after. Sure enough, a fraud settlement can end your career, ruin your finances, and leave you or your organization millions of dollars in debt to the government. But there may be other avenues toward resolution, and the government may not be able to meet its own standards for disputing your claims in the first place.
From compliance advice to regulatory and criminal defense, an experienced mobile radiology services fraud defense attorney at Oberheiden, P.C. can help. Our team of former federal prosecutors have a long track record of defending healthcare providers and medical executives against fraud investigations.
Don’t face the government alone. Call our mobile radiology fraud defense team today.
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This information has been prepared for informational purposes only and does not constitute legal advice. This information may constitute attorney advertising in some jurisdictions. Reading of this information does not create an attorney-client relationship. Prior results cannot guarantee a similar future outcome in your case. Oberheiden, P.C. is a Texas firm with headquarters in Dallas. The attorney on record limits his practice to federal law.
Peer-rated with the highest level of professional excellence, former federal prosecutor Lynette Byrd focuses her practice on white collar criminal defense, Civil Investigative Demands (CIDs), whistleblower cases, government investigations, healthcare litigation, as well as CMS and insurance audits.